Hospitality businesses that work with third-party subcontractors and vendors may be especially susceptible to cybersecurity and health and safety risks, requiring careful COI tracking for business.
Real estate owners and property managers increase their risk exposure whenever they bring on a new vendor, contractor, or tenants, necessitating comprehensive COI tracking for effective risk management.
Full-service COI tracking for business can accommodate changing work levels, free up staff time, save money, maintain the highest standard of third-party risk mitigation, modernize operations, and improve the vendor experience.
Working with compliance analysts can help businesses mitigate third-party risk through insurance tracking, document management, regulatory and financial screenings, and health and safety prequalifications.
Migrating your COI tracking solution may ultimately save you hours of work, but the initial implementation process can be tricky: reviewing your records, choosing an approach, backing up your data, sticking to your methodology, and testing your results.
Modernizing your vendor management process can help you save time, cut costs, evaluate vendors more easily, maintain stronger connections, improve compliance, reduce risk, and enhance visibility.
Developing and implementing an effective risk management plan is essential to mitigating threats to your business. This comprehensive guide explains its importance, outlines techniques for identifying and prioritizing threats, and defines key concepts and checkpoints within this five-step process.
Centralizing your in-house compliance process and documentation can help you save time, conserve space, enhance organization, secure critical information, reduce data loss from human error, improve audit efficiency, increase compliance, enhance visibility, and appear more professional.
Vendor screening can help reduce your liability when taking on third-party subcontractors. Depending on your industry, OFAC debarment screening, EHS screening, financial screening, and legal screening may be beneficial.
Strong compliance management techniques can save your staff time by simplifying inviting and connecting with vendors, streamlining onboarding, centralizing document collection, detecting compliance gaps, automating follow-ups, integrating other tools, and facilitating real-time compliance checks.
A certificate of insurance (COI) is a document that serves as proof of business insurance. It is a snapshot of an insurance policy, containing all the most important details, and it helps protect against third-party risk.
Self-insurance entails setting aside money for a potential loss in lieu of purchasing a third-party insurance policy. Depending on the losses your business faces, this could either save or cost more money than conventional insurance coverage.
During a certificate of insurance tracking software demo, participants should pay attention to the interface, service level, collection process, integrations, analytics capabilities, industries served, screening options, and special features.
Certificate of insurance tracking software, such as the BCS App, helps companies achieve and maintain compliance via a customizable, user-friendly platform and centralized data hub, which monitor and visualize vendors by compliance status.
You may be able to identify a forged certificate of insurance through telltale signs such as missing contact information, poor quality, inconsistent fonts, and whited-out information.
BCS’s unique, three-step approach to certificate of insurance tracking provides the verification, security, and peace of mind essential to third-party risk mitigation.
The steps to send a certificate of insurance depend on your carrier and recipient, though traditionally required a broker and most recently involve an online form.
A waiver of subrogation is a contractual provision that indemnifies third-party subcontractors from liability, effectively revoking an insurer's right to recoup losses from a claim concerning third-party fault for incurred damages.
Workers’ compensation is a type of insurance that helps pay for an employee’s medical care, lost wages, and other expenses resulting from workplace injuries.
You should consider a certificate of insurance management system if your business works with outside contractors, frequently hires new contractors, doesn’t know if vendors are compliant, and/or lacks the time or expertise to track certificates of insurance.
You can obtain a certificate of insurance by requesting it from your contractor/vendor, who can then procure it through their insurance broker or provider.
Hold harmless language (aka indemnity language) transfers the obligations from one party to another to absolve one or both from liability that may arise from services, work, and/or the nature of the contract.
BCS differentiates itself with comprehensive service, a convenient app, seamless API integrations, a dedicated team, high customer satisfaction, and by serving diverse industries.
A full-service certificate of insurance tracking solution can save time, ensure compliance, reduce risk, support your team, connect you to vendors, automate RFPs, and provide critical insight.
Commercial general liability (CGL) is a type of insurance coverage that protects a business from risks such as bodily harm, property damage, advertising, and personal injuries.
Identifying and analyzing potential risks and strategizing to avoid and reduce them are critical to successful risk management. Useful risk management techniques include certificate of insurance tracking, safety pre-qualification, regulatory screening, and vendor credentialing.
The three most common mistakes in RFPs for COI tracking are failure to identify the reason for tracking vendor insurance, overestimating the levels of compliance of the current program, and focusing on the price instead of the cost.
Certificates of insurance best practices include obtaining a certificate of insurance from each vendor, asking to be named as an additional insured, carefully reviewing the certificate, assessing endorsements, getting an updated certificate at renewal, implementing an organizational scheme, and consulting an insurance professional.
Contractors pollution liability (CPL) is a type of insurance policy that protects contractors from pollution-related risks, and helps ensure an accident doesn’t turn into a disaster for your business.
While companies assume they won’t be held liable for tort claims arising from work performed by independent contractors, there are exceptions to the rule based on negligence, obligations to the public, and inherently dangerous activities.
Certificate of insurance tracking helps ensure you’re protected from liabilities associated with injuries, overdue projects, substandard work, subcontractor disputes, and other risks within the construction industry.
Collecting all pertinent information, performing a risk assessment, assessing previous renewals, and comparing rates and policies are important steps in the commercial general liability policy renewal process.
Several critical features of a Certificate of Insurance tracking solution include the availability of dedicated compliance professionals, comprehensive document review, and access to vendor networks.
The ability to track certificates of insurance for free depends on a business’ technology, needs, size and complexity, together with in-house expertise. There are a number of free tools and resources available to help.
Certificate holders possess proof of insurance on commercial general liability policies, while additional insureds are other parties coverage has been extended to, beyond the initial policyholders.
The main difference between indemnification and insurance is that the former represents the process of transferring loss responsibility within a contractual relationship, and can exist independent of a policy, while the latter represents the actual contract backed by an insurance company.
Proper management of insurance documents, like the certificate of insurance, is integral for maintaining vendor/tenant compliance, protecting your business against damage claims, and more. Doing so properly requires asking the right questions.
Primary and noncontributory endorsements are a common insurance addendum that protects those listed as additional insureds from costly third-party liability.
The difference between ongoing and completed operations coverage determines how and when subcontractor insurance policies can extend coverage to additional insureds.
Finding the best certificate of insurance (COI) tracking solution is a matter of identifying which ones offer the greatest level of service, can work with international vendors, leverage centralized support teams, and can scale with your business.
Boost your company’s claims management success by having your own insurance policy, requesting certificates of insurance from vendors, adding an indemnity clause to contracts, analyzing and tracking vendor insurance information, and clearly communicating expectations.
Ensure vendor compliance by conducting risk assessments and evaluations, utilizing compliance policies and contracts, and providing continual oversight. The BCS App does this all.
Working with vendors brings risks to business arrangements, including potential financial, legal and operational issues. Any company that deals with multiple third-party vendors should consider implementing a vendor risk management strategy.
The certificate of insurance tracking process includes collection and storage, analysis, correction, and follow-ups. The BCS App simplifies this process.
Effective contractual risk transfer strategy includes insurance requirements and the collection of documentation, correction processes and the storage and accessibility of that data.
The Office of Foreign Assets Control (OFAC) is a financial intelligence agency of the U.S. Department of Treasury that develops and enforces trade sanctions to support homeland security and foreign affairs initiatives.
Thorough tenant screening includes creating tenant criteria, conducting pre-screening interview calls, collecting rental applications, running rental background checks, and following up with tenant references.
While the criteria of a background check is ultimately decided by the employer, a typical candidate screening may include criminal history, vendor credentials, alternate business names, insurance compliance, customer reviews, and Better Business Bureau standing.
An occurrence policy has lifetime coverage for the incidents that occur during its policy period, regardless of when the claim is reported. A claims-made policy only covers incidents that happen and are reported within the policy's time frame, unless a 'tail' extension is purchased.
Workers' Compensation Insurance is designed to protect both your business and your employees from suffering any more than necessary after a work-related injury claim.
This free, introductory resource guide to 'All Things COI' shares valuable insights and tips on tracking, improving and managing the all-important Certificate of Insurance. Download it today!
Excess and umbrella liability insurance have some important differences, most notably that the former simply provides additional limits to an underlying policy, while the latter also expands coverage to include claims and losses outside its initial scope.
Basics of collecting and tracking Notices of Cancellation along with Certificates of Insurance from all of your company's vendors, tenants, and subcontractors.
Notices of insurance cancellation are not always guaranteed. It is important to collect Notice of cancellation endorsements to protect your company from risk.
BCS can help your company reduce third-party risk with our innovative compliance management solutions. Learn how to track vendor insurance using the BCS App today.
